HR Checklist: Arrange an I-9 Authorized-Representative Appointment
Updated: 5 days ago
Use this checklist when HR arranges a local I-9 appointment or asks a new hire to find a representative. Employees can contact Boston Notary Service directly, and we confirm the employer’s authorization and instructions before the review.
Employers can review appointment requirements and request an in-person visit through our Form I-9 authorized representative service in Greater Boston.
Include these details in the HR brief
Send the employer’s contact, authorization, employee’s meeting location, deadline, form or portal instructions and return method. Identify who can answer questions during the appointment. Use the employer’s approved channel for employee information.
Request an appointment as an employee or through HR
In the service request form, select “I-9 employment verification.” HR teams, employers and employees can contact us directly to arrange an in-person I-9 appointment. If your employer asks you to find a local representative, send us its instructions, HR contact and onboarding deadline. We confirm the employer’s authorization and workflow before completing the assigned document review.
What happens at the appointment
We act as the employer’s authorized representative for the assigned I-9 review. Form I-9 is not notarized and receives no notary seal. The employee chooses which acceptable documents to present under the USCIS instructions; the employer remains responsible for its I-9 process.
Details that help us schedule
Send the meeting address, preferred time, deadline and HR contact. Include the employer’s form or portal instructions when available. We can discuss availability while you gather the details; the employer’s authorization and workflow must be confirmed before the review.
After the review
We follow the agreed return instructions. Send any employer questions or correction requests back to the assigned HR contact so the next step is clear.
Comments