Mobile I-9 Employment Verification in Boston, MA
Updated: Nov 5
BOSTON NOTARY SERVICE | GREATER BOSTON I-9 APPOINTMENTS
Employer-Authorized Form I-9 Section 2 Appointments
Professional, in-person document review for new hires, remote employees and HR teams in Boston, Cambridge and surrounding communities. We coordinate your appointment around the employer's approved onboarding instructions.
Employer-authorized I-9 Section 2 document examination
Convenient appointments at an agreed Boston-area meeting location
Clear coordination with HR, onboarding deadlines and secure return procedures
Important: Form I-9 is not notarized. The designated representative acts for the employer, not in the capacity of a notary, and does not apply a notary stamp or seal.
One I-9 Service. Two Simple Starting Points.
For employers and HR departments
Your new hire is in Massachusetts while your team is based elsewhere. We can help coordinate a local Section 2 review when you provide written authorization, the employee's meeting town, start date, deadline and the approved Form I-9 or portal workflow.
Employer-designated representative for in-person review
Paper or employer-approved digital onboarding instructions
Agreed secure return or submission steps
For newly hired employees
Did HR ask you to find an I-9 authorized representative near Boston? Submit your meeting location, preferred date and HR contact. We will confirm the employer's authorization before conducting the document review.
Appointments for local and out-of-state employers' new hires
Guidance on acceptable document selections
Scheduling around your first day and Section 2 deadline
How Your I-9 Appointment Works
We follow three straightforward stages from employer authorization through the completed document review.
Employer authorization. The company or HR contact designates the representative and provides its Form I-9 or approved onboarding platform instructions.
Appointment coordination. The employer or employee requests a suitable meeting location and shares the new hire's deadline. Availability and travel details are confirmed before booking.
In-person examination and secure return. The employee chooses acceptable List A documentation or List B plus List C. The representative examines qualifying documents, completes the assigned Section 2 certification, and follows the employer's approved return process.
No notarial seal. The employer remains responsible for completing Form I-9 correctly, including actions taken by its chosen authorized representative.
Which I-9 Documents Should You Bring?
The employee chooses which acceptable documents to present. Employers and representatives cannot require a particular document when other valid options are permitted under USCIS instructions.
Option A — List A
A qualifying List A document selection establishes both identity and employment authorization. Examples include a U.S. passport or passport card, a Permanent Resident Card, or a qualifying Employment Authorization Document. Some List A entries require multiple documents.
Option B — List B AND List C
Bring one qualifying List B document establishing identity, such as an eligible state driver's license or ID card, plus one qualifying List C document establishing employment authorization, such as an unrestricted Social Security card or qualifying certified birth certificate.
Your documents, your choice. The current USCIS list controls, including rules on originals, extensions, valid receipts and special situations.
Section 2 Deadlines and Remote Hiring Rules
Section 1: First day of employment
An employee generally completes Section 1 no later than the first day of employment for pay, after accepting the job offer.
Section 2: Three business days
The employer or its authorized representative generally completes Section 2 within three business days after the employee's first day of employment. For employment lasting fewer than three business days, Section 2 must be completed by the first day.
Remote examination is not automatic
Standard I-9 document review requires in-person examination. The DHS-authorized alternative remote procedure is limited to employers that meet its conditions. An ordinary video call alone is not sufficient for the standard procedure.
Boston, Cambridge and Greater Boston Service Areas
I-9 appointment inquiries include Back Bay, Downtown Boston, Seaport, Jamaica Plain, Brighton, Cambridge, Somerville, Brookline, Newton and neighboring Greater Boston communities. Availability, meeting location and any travel charges are confirmed individually.
Before You Book, Have These Details Ready
Employer name and HR contact, plus authorization instructions
Employee meeting city, address or preferred location
Employment start date and Section 2 deadline
Paper I-9 form or approved employer onboarding portal instructions
Preferred appointment window and secure return procedure
Please do not send sensitive identity documents through ordinary email. Use only your employer's approved secure handling method. The service quote is confirmed before work begins.
Frequently Asked Questions
Can a Boston notary public complete Section 2 of Form I-9?
Yes, when the employer designates that person as its authorized representative and applicable requirements are met. The activity is an employer verification task, not notarization.
Does Form I-9 require a notary stamp or seal?
No. USCIS does not require a notarial seal on Form I-9. A representative should not attach a notarial certificate merely because they hold a notary commission.
Can I book an I-9 appointment myself if my employer is in another state?
You may start the request, but the employer must authorize the representative and confirm its procedure before the Section 2 review. Send the HR contact and onboarding instructions.
Do I have to bring a passport?
No. The employee may choose any permitted List A selection or appropriate List B plus List C combination under the current USCIS instructions.
Can someone verify my documents by Zoom?
Only qualifying employers using the specific DHS-authorized alternative procedure may use remote examination, subject to its detailed rules. A general video meeting alone does not satisfy the standard physical-examination requirement.
Does Boston Notary Service submit an E-Verify case for my employer?
Our service is an authorized-representative appointment when properly designated. Employers remain responsible for their E-Verify participation, case creation, and compliance. Confirm any additional workflow requests before booking.
Can you meet at my workplace or another local location?
We can discuss requested locations and scheduling across our Greater Boston service area. Confirmation depends on availability, suitability, and any travel arrangements.
How much does a mobile I-9 appointment cost?
An appointment quote depends on the meeting location, scheduling requirements, travel and employer workflow. Request your preferred date, time and location so we can confirm availability and pricing before you book.
Ready to Arrange Your I-9 Appointment?
Tell us where you need the meeting and when your Section 2 deadline falls. We will review your employer's instructions, confirm whether we can accept the assignment, and explain the next steps.
Boston Notary Service | (617) 230-6676 | info@bostonnotaryservice.us
Additional Guidance and Related Services
Reviewed November 2026. This service page is general information, not immigration or legal advice. Employers remain responsible for Form I-9 and E-Verify compliance.
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