I-9 Appointment Questions: Booking, Employer Instructions & Documents
Updated: Oct 31
Need help arranging an I-9 appointment in Massachusetts? Employees can book directly, and HR teams can coordinate on their behalf. Send the employer’s instructions and deadline so Boston Notary Service can confirm the right appointment.
Can I contact you before HR sends all the details?
Yes. You can ask about availability and what we need to coordinate the appointment. Before completing the review, we confirm the employer’s authorization, form or portal instructions and return workflow. Booking the visit and authorizing the representative are separate steps.
Book directly as an employee or through HR
HR teams, employers and employees can contact us directly to arrange an in-person I-9 appointment. If your employer asks you to find a local representative, send us its instructions, HR contact and onboarding deadline. We confirm the employer’s authorization and workflow before completing the assigned document review.
What happens at the appointment
We act as the employer’s authorized representative for the assigned I-9 review. Form I-9 is not notarized and receives no notary seal. The employee chooses which acceptable documents to present under the USCIS instructions; the employer remains responsible for its I-9 process.
Details that help us schedule
Send the meeting address, preferred time, deadline and HR contact. Include the employer’s form or portal instructions when available. We can discuss availability while you gather the details; the employer’s authorization and workflow must be confirmed before the review.
After the review
We follow the agreed return instructions. Send any employer questions or correction requests back to the assigned HR contact so the next step is clear.
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