Are you a business owner who needs to verify the identity and employment eligibility of their employees? 

Are you looking for a better way to streamline the I-9 verification process for remote hire's? If so, then you’re in luck! In this blog post, we’ll discuss what an I-9 employment eligibility Verification is and how mobile notary public businesses can help your company make the process smoother.

i 9 authorized representative notary

In today’s business world, it’s essential to stay compliant with all applicable laws and regulations. The I-9 form is one such requirement – issued by the U.S. Citizenship and Immigration Services (USCIS), it verifies the identity and employment eligibility of employees. To make the process easier, many employers are choosing to use a mobile notary public business for their I-9 verification services when an employee works remote. In this blog, we’ll discuss what an I-9 verification is, who is required to complete it, what documents are needed for the process, why companies should use a mobile notary public business for their I-9 verification services, and how to find a reliable and professional mobile notary public business.

What is an I-9 Verification or a uscis i-9 notary

An I-9 Verification is an important form required by the U.S. Citizenship and Immigration Services (USCIS) for all employees in the United States (Federal). The form is used to verify the identity and employment authorization of individuals hired for employment in the United States. It requires employers to review documentation that establishes both identity and employment authorization and is used to prevent unauthorized hiring of foreign workers. Employees must complete Form I-9 no later than their first day of employment and employers must ensure that the form is properly completed, signed, and retained. A mobile notary public business can help make the process smoother by providing assistance with completing and verifying the form for your remote employees.

Who is Required to Complete an I-9 Verification?

Employers are required by law to complete and maintain an I-9 form for each employee hired within three business days of the employee's start date. This includes both U.S. citizens and noncitizens who are authorized to work in the U.S. All employers must use the I-9 form to verify the identity and employment eligibility of each new hire, regardless of their citizenship status. Employers must also keep a copy of the completed form on file for at least three years after the date of hire, or one year after the date of termination, whichever is later in the event of an audit. Mobile notary public businesses can help employers with this process by providing professional and reliable I-9 verification services.

What Documents are Needed for an I-9 Verification?

When completing the I-9 form, employers or authorized representatives must physically examine and accept certain kinds of documents from the employee to verify their identity and employment eligibility. The documents accepted for this purpose include a valid U.S. passport, Permanent Resident Card, driver’s license, state-issued ID card, or any of the other documents listed on the I-9 form. In addition, employers must also have the I-9 form notarized in order to make sure that it is legally binding. Using a mobile notary public business can help make the process of verifying documents and notarizing the remote I-9 form much smoother and more convenient for HR employers.

Why Use a Mobile Notary Public Business for I-9 Verification Services?

Using a mobile notary public business for I-9 verification services is beneficial for businesses in need of quickly and accurately verifying the identity and employment eligibility of their employees. A mobile notary public can help streamline the process by providing on-site access to the necessary documents, as well as notarizing documents to ensure accuracy and authenticity and in compliance. By utilizing a mobile notary public, companies can get all of their I-9 paperwork completed faster and more efficiently, without having to worry about making mistakes or having any delays in the process. This can help save time, money, and hassle for businesses who need to quickly verify their new hire employee information.

How to Find a Notary for an I-9 Form - In MA?

Finding a reliable and professional mobile notary public is essential for any company looking to streamline their I-9 verification process. There are many resources available to help you find experienced and knowledgeable notaries in your area such as a Company Like Boston Notary Service in Massachusetts. You can read their reviews from people who have used the same services in the past. When choosing a mobile notary, it is important to make sure they are up to date with all relevant laws and regulations, have comprehensive knowledge of the I-9 form Notary Public Massachusetts process, and have a strong track record of providing accurate verifications. Additionally, make sure that the notary is properly insured and bonded so that you are protected from any potential liability. Taking the time to select the right mobile notary will ensure that your company’s I-9 verification process is both efficient, secure and compliant.

Tips for Ensuring the Accuracy of I-9 Verifications

Accurate I-9 verification is essential for all remote hire employers in order to ensure that employees are who they say they are and employable in the United States. To ensure accuracy, employers should ensure that all documents required for I-9 verification are present and valid before submission. Additionally, employers should consider using a mobile notary public business for their I-9 verification services as certified professionals can assist in verifying the validity of documents and ensure the process is completed correctly and a fast turnaround. Furthermore, employers should also consider double-checking the accuracy of the information provided on the form and ensuring it matches the documents provided by the employee. By taking these proactive steps employers can help to ensure that their I-9 verification process is accurate.

What is an authorized representative for an I-9 form?

An authorized representative for an I-9 form can be anyone designated by the employer to complete and sign the form on their behalf. This person must review the employee's identity documents while the employee is present and then complete Section 2 of the form. Many employers choose to hire notaries as their authorized representatives, but it's important to note that the notary is acting as an authorized representative and not in their notary capacity. Boston Notary Service is a great choice as your next I-9 authorized representative. They offer remote notarization services, so you can handle your legal documents from the comfort of your own living room. Their friendly and knowledgeable staff can guide you through the process and ensure that your I-9 form is completed accurately and efficiently.

Does an I-9 Employment Verification form have to be notarized?

Many people may wonder whether an I-9 Employment Verification form has to be notarized. According to factual data, the answer is no. Though a notary public can fill out the form on behalf of an employee, the I-9 form is not submitted to any office and is kept on file with the employer for up to three years. The form does not require a notarization stamp or certificate, and any notary public who stamps their seal on it would be acting erroneously. The form only requires the presentation of “facially-valid” documentation by the newly-hired employees, who will then work with someone who is an authorized representative. This designated service includes notary publics who must perform the same required actions as an authorized representative. Therefore, the I-9 form is not to be notarized but must be completed with the help of an authorized representative, which may include notary publics.

The I-9 form is an important document that employers use to verify their employees' identity and eligibility to work in the United States. It is essential for businesses to make sure that their employees are legally authorized to work in the United States. A mobile notary public business like Boston Notary Service can help make this process easier by providing professional and reliable I-9 verification services. With over a decade of experience They can help ensure that the process is done correctly and accurately, so that employers can rest assured that their employees are legally authorized to work in the U.S. The I-9 form is an important document that employers use to verify their employees' identity and eligibility to work in the United States. It is essential for businesses to make sure that their employees are legally authorized to work in the U.S. A traveling Massachusetts mobile notary public business can help make this process easier by providing professional and reliable I-9 verification services. They can help ensure that the process is done correctly and accurately, so that employers can rest assured that their employees are legally authorized to work in the U.S.