Hiring new employees in Massachusetts requires careful attention to compliance, especially when it comes to verifying work eligibility. The Form I-9, Employment Eligibility Verification, is one of the most important documents for any U.S. employer. For businesses in Boston, MA, ensuring this form is completed correctly and on time is critical. Mistakes or delays can result in serious fines, penalties, or disruptions to your workforce.

Our I-9 employee verification service in Boston provides local employers, remote workers, and nationwide companies with a reliable, compliant, and convenient solution for completing this mandatory process. Whether you’re a small business in Back Bay, a university in Cambridge, or a startup in the Seaport District, we make I-9 compliance simple.

Form I-9 is required by the U.S. Citizenship and Immigration Services (USCIS) to verify both the identity and employment authorization of every new hire. Employers and employees must complete the form within three business days of the employee’s start date.

Employees provide acceptable documents from either List A (e.g., U.S. passport, permanent resident card, employment authorization document) or a combination of List B and List C documents (e.g., driver’s license and Social Security card). The employer then physically inspects these documents and certifies that they appear to be genuine.

Failure to complete the form correctly can result in penalties, which is why many Boston employers rely on professionals for I-9 verification services.

Boston is a hub for education, healthcare, finance, and technology. With such a diverse workforce, including international students, researchers, and medical professionals, the I-9 process can quickly become complex.

Here are the top reasons Boston businesses benefit from outsourcing their I-9 verification:

• Compliance Assurance: We ensure every I-9 is completed in full compliance with USCIS and Department of Homeland Security (DHS) requirements.
• Remote Hire Solutions: Section 2 of the I-9 requires physical document inspection. We act as your authorized representative to complete this step for remote employees in Boston or nationwide.
• Mobile Notary & On-Site Visits: Our team travels to your office, job site, or employee’s location anywhere in Greater Boston.
• Audit Readiness: We help keep your records accurate and organized, reducing risk during an Immigration and Customs Enforcement (ICE) audit.
• Time Savings: Instead of pulling managers away from daily operations, our professionals handle the verification process for you.

1. Employee Completes Section 1: On or before the first day of work, the employee fills in their personal information, immigration status, and signs the form.
2. Employer Completes Section 2: Within three business days of hire, the employer (or an authorized representative) inspects the employee’s original documents in person.
3. Verification & Certification: The employer certifies that the documents appear genuine and that the employee is authorized to work.
4. Record Retention: The I-9 form must be securely stored for either three years after the hire date or one year after termination, whichever is later.
5. Reverification (if applicable): For employees with temporary work authorization, reverification may be required.

We handle steps 2 and 3, ensuring proper inspection and documentation.

Even well-intentioned businesses in Massachusetts often make errors that can trigger fines. Some of the most common mistakes include:

• Missing deadlines (not completing the form within three business days).
• Accepting photocopies instead of original documents.
• Forgetting to sign or date forms.
• Storing I-9s improperly (mixing them with personnel files instead of keeping them separate).
• Over-documentation (asking for more documents than required, which may lead to discrimination claims).

With professional I-9 services, Boston employers avoid these pitfalls and remain compliant.

The rise of remote work has made I-9 compliance more challenging. Employers hiring workers who live outside of Massachusetts—or even across town—must still complete Section 2 with a physical inspection of documents.

Our mobile I-9 verification service solves this by meeting employees in person anywhere in Boston or the surrounding areas, including Cambridge, Somerville, Quincy, Brookline, and beyond. We also provide nationwide coverage through a trusted network of professionals, ensuring that your remote hires can be verified quickly and legally.

We assist businesses of all sizes across Greater Boston, including:

• Universities and Colleges: Harvard, MIT, Boston University, Northeastern, Lesley, Suffolk, and more.
• Hospitals & Medical Facilities: Massachusetts General Hospital, Brigham and Women’s, Boston Children’s Hospital.
• Corporate Offices: Financial District, Back Bay, and Seaport companies.
• Startups & Tech Firms: Kendall Square and Cambridge innovation hubs.
• Construction & Trade Companies: Businesses hiring seasonal or temporary employees.

Failing to complete or maintain accurate I-9 records can result in:

• Civil fines ranging from $272 to $27,108 per violation.
• Criminal penalties for knowingly hiring unauthorized workers.
• ICE audits that disrupt operations and damage reputation.

In Boston, where industries rely heavily on both local and international talent, these risks can be particularly costly. Professional I-9 services provide peace of mind.

• Accuracy: Completed by experienced professionals familiar with USCIS rules.
• Efficiency: Saves time for HR staff and managers.
• Flexibility: Mobile and remote verification options.
• Confidentiality: Secure handling of sensitive employee documents.
• Scalability: Support for small businesses or large employers onboarding dozens of workers.

Q: How quickly must the I-9 be completed in Boston?
A: Section 1 must be done on or before the first day of work. Section 2 must be completed within three business days of the employee’s start date.

Q: Can you verify remote employees in Massachusetts?
A: Yes. We provide mobile I-9 services throughout Boston and across the state, as well as nationwide coverage.

Q: What documents are acceptable for I-9 verification?
A: Employees can present a List A document (passport, permanent resident card, etc.) or a combination of one from List B (driver’s license, ID card) and one from List C (Social Security card, birth certificate).

Q: Do you provide same-day service in Boston?
A: Yes. We offer same-day and expedited I-9 verification to meet urgent hiring needs.

• Decades of experience serving Massachusetts employers.
• Trusted by universities, hospitals, law firms, and corporations.
• Mobile, on-site, and nationwide coverage.
• Compliance-focused to protect your business.

Whether you’re onboarding one employee or one hundred, we provide reliable and professional service every time.

Don’t risk costly mistakes with your employee verifications. Trust our I-9 employee verification service in Boston, MA to keep your business compliant.

📧 Email: [email protected]
📞 Phone: 617-230-6676  

We proudly serve Boston, Cambridge, Somerville, Quincy, Brookline, and all of Massachusetts, with nationwide support for remote hires.