Birth, Marriage, Death, or Negative Statement Apostille in Massachusetts

When you need to use your Massachusetts vital records internationally, it’s essential to ensure they are properly authenticated. Whether you require a birth certificate, marriage certificate, death certificate, or negative statement (affidavit of single status), Boston Notary Service provides fast, reliable, and professional apostille and authentication services across Massachusetts.

With decades of experience, our team understands the complexities of both Hague Convention and non-Hague Convention country requirements, allowing us to process your documents quickly and correctly the first time.

Understanding Apostille Certification in Massachusetts

An apostille is a special certificate issued by the Massachusetts Secretary of the Commonwealth that verifies the authenticity of a public document for use in a foreign country that is part of the Hague Apostille Convention of 1961.

If your destination country is not part of the Hague Convention, your documents require a more extensive authentication and legalization process — first at the U.S. Department of State in Washington, D.C., and then at the foreign embassy or consulate.

At Boston Notary Service, we handle both types of processes — whether your documents are destined for countries like France, Italy, Spain, Japan, or Mexico (Hague), or for China, UAE, Egypt, or Qatar (non-Hague) — so you never have to worry about errors or rejections.

1. Birth Certificate Apostille in Massachusetts

A Massachusetts birth certificate apostille is required for individuals who need to prove their identity or citizenship in another country. Common reasons for requesting this service include:

• Dual citizenship or foreign nationality applications
• Marriage abroad
• Adoption or family unification cases
• University or school enrollment overseas
• Visa, passport, or residency applications

At Boston Notary Service, we can retrieve a certified copy of your birth certificate directly from the Massachusetts Registry of Vital Records and Statistics (RVRS) or your city or town clerk’s office.

Our in-person process ensures that your certificate is state-certified and properly sealed before being submitted for apostille certification. This eliminates delays and guarantees your document’s acceptance abroad.

We serve all Massachusetts cities — including Boston, Cambridge, Somerville, Quincy, Newton, Worcester, and Springfield — providing fast turnaround times and optional expedited apostille processing for urgent requests.

2. Marriage Certificate Apostille

If you were married in Massachusetts and need to present proof of marriage overseas, you’ll need a Massachusetts marriage certificate apostille. This service is commonly requested for:

• Spousal visa or immigration cases
• Residency or citizenship abroad
• Legal name change verification
• Foreign government or consular registration
• Inheritance or estate documentation abroad

Boston Notary Service assists in obtaining certified copies of your marriage certificate and submitting them for apostille certification directly at the Secretary of the Commonwealth in Boston.

If your marriage certificate is being used in a non-Hague country, such as the United Arab Emirates, China, or Kuwait, we coordinate the entire authentication chain, including the U.S. Department of State and foreign embassy or consulate legalization in Washington, D.C.

Our experience ensures your Massachusetts marriage certificate is prepared correctly — with no missing seals, signatures, or certifications that could cause international rejection.

3. Death Certificate Apostille

Dealing with the loss of a loved one is never easy, and when international matters are involved — such as transferring property, closing bank accounts, or settling an estate abroad — you may need a Massachusetts death certificate apostille.

This type of document legalization is often required for:

• International estate or inheritance proceedings
• Pension or insurance claims abroad
• Repatriation of remains or documentation of death overseas
• Legal or court filings in foreign jurisdictions

At Boston Notary Service, we handle these sensitive requests with care, compassion, and professionalism. We retrieve official death certificates from the Registry of Vital Records or your local city or town hall, confirm the registrar’s signature, and submit the document for apostille certification.

Our team ensures everything is handled in full compliance with Massachusetts state requirements and foreign country regulations, so your family’s affairs can be resolved without unnecessary stress.

4. Negative Statement Apostille (Affidavit of Single Status)

One of the most frequently requested documents for apostille is the Negative Statement, issued by the Massachusetts Registry of Vital Records and Statistics (RVRS).

A Negative Statement is a document that certifies no record of marriage exists for a particular individual in the state of Massachusetts.

This document often serves as an Affidavit of Single Status, which is required by many foreign governments before a person is allowed to marry abroad or register a union in another country.

Uses of a Negative Statement or Affidavit of Single Status:

• Marriage abroad in countries like Italy, Spain, Mexico, or the Philippines
• Consular applications proving you are not legally married in the U.S.
• Residency, citizenship, or visa applications requiring marital status confirmation
• Legal or administrative proceedings where marital status verification is necessary

Boston Notary Service retrieves this Negative Statement directly from the Massachusetts RVRS and ensures it is properly apostilled for international acceptance.

Our team is familiar with embassy-specific rules — for example, Italy, Portugal, and the Dominican Republic often require both an apostille and a sworn translation of the document. We coordinate these steps efficiently to avoid costly delays.

Hague vs. Non-Hague Countries: Apostille vs. Authentication

Countries that are part of the Hague Apostille Convention of 1961 only require an apostille certificate from the Massachusetts Secretary of the Commonwealth.

However, if your destination country is not a member of the Hague Convention, your document must go through a multi-step authentication process:

1. State certification (Massachusetts Secretary of the Commonwealth)
2. Federal authentication (U.S. Department of State in Washington, D.C.)
3. Embassy or Consulate legalization for the destination country

Boston Notary Service manages this entire process from start to finish. For example:

• Hague countries: France, Germany, Italy, Mexico, South Korea, Japan, and Brazil
• Non-Hague countries: China, UAE, Qatar, Saudi Arabia, Egypt, and Kuwait

We partner with trusted processors in Washington, D.C. to ensure even non-Hague country authentications are completed quickly and efficiently.

Our Apostille Process – Step by Step

Here’s how we make it simple for you:

1. Submit Your Request
   Complete the order form online at bostonnotaryservice.us/apply-here or contact us directly.
2. Document Retrieval (Optional)
   If you don’t have your certificate, we can retrieve it directly from the Massachusetts Registry of Vital Records and Statistics or your local town or city hall.
3. Pre-Apostille Verification
   We verify that your document has the correct signatures and seals required by the Secretary of the Commonwealth.
4. Apostille or Authentication
   We hand-deliver your document for apostille certification in Boston, or for non-Hague countries, forward it to the U.S. Department of State and foreign embassy for final legalization.
5. Delivery or Pickup
   Your completed documents are returned by mail, courier, or can be picked up in person in the Boston area, including Back Bay, South End, and Seaport District.

Why Choose Boston Notary Service

Boston Notary Service has become the leading authority in Massachusetts for apostille and authentication services due to our experience, precision, and dedication to customer satisfaction.

What Sets Us Apart:

✅ Decades of proven experience with Massachusetts and international documentation
✅ Full-service document retrieval and apostille management
✅ In-person processing at the Massachusetts Secretary of State
✅ Expertise in both Hague and non-Hague document requirements
✅ Professional notaries and specialists familiar with consular procedures
✅ Trusted by law firms, schools, international agencies, and private clients
✅ Fast and secure service with optional expedited turnaround

From birth and marriage certificates to negative statements and death records, we ensure that your documents meet all international standards — every time.

Service Areas

Our apostille services cover every city and town in Massachusetts, including:
Boston, Cambridge, Somerville, Newton, Brookline, Quincy, Waltham, Medford, Worcester, Springfield, Lowell, Lawrence, and Framingham.

We also serve nearby areas such as the Boston Seaport District, Back Bay, Financial District, and South End, ensuring clients have local access to trusted professionals who understand Massachusetts documentation standards.

Who We Serve

• Universities and colleges (students needing diploma or transcript apostilles)
• Law firms and immigration attorneys handling foreign cases
• Foreign nationals and expats requiring vital record apostilles
• Families handling estate or inheritance matters abroad
• Individuals marrying or relocating internationally

Common Destination Countries We Handle

Boston Notary Service regularly prepares apostilles and authentications for documents being sent to countries such as:

• Italy, Spain, France, Portugal, Mexico, Brazil, Argentina, Japan, South Korea, Germany, Netherlands, Poland, and the United Kingdom (Hague)
• United Arab Emirates, Qatar, China, Kuwait, Egypt, Vietnam, and Saudi Arabia (Non-Hague – embassy legalization required)

Our expertise ensures that your documents are processed according to the latest international standards and accepted by foreign authorities without issue.

Get Started with Boston Notary Service Today

If you need your Massachusetts birth, marriage, death, or negative statement (affidavit of single status) apostilled or authenticated, Boston Notary Service is your trusted partner.

We handle everything from document retrieval to final legalization — saving you time, reducing stress, and guaranteeing compliance with international requirements.

📩 Email: [email protected]s
📞 Call/Text: 617.230.6676
🌐 Order Online: https://bostonnotaryservice.us/apply-here

Trusted Massachusetts Apostille Experts

With decades of experience, local expertise, and a proven record of success, Boston Notary Service continues to be the preferred choice for individuals, families, and professionals across Massachusetts needing apostille or embassy legalization services.

Whether it’s a birth, marriage, death certificate, or negative statement affidavit of single status, we ensure your documents are authenticated accurately, efficiently, and accepted worldwide.

✅ Boston Notary Service – The most trusted name in Massachusetts for Apostille, Authentication, and Legalization.
Serving Boston, Cambridge, and all Massachusetts cities with precision and speed.